How to Create a QR Menu for Your Café
A useful QR menu starts with accurate information. Before choosing colours or printing table cards, gather the menu your staff actually uses, including current prices and size options.
1. Prepare one source of truth
Collect dish names, descriptions, prices and size variants in one place. Remove old offers and confirm which dishes are currently available. If you are photographing a paper menu, use even lighting and make sure the text is readable without glare or cropped edges.
2. Create clear categories
Group items the way guests look for them: hot coffee, cold drinks, breakfast, snacks and desserts, for example. Keep names familiar. Put related size options under one item rather than creating several nearly identical dishes. Start with the essentials and add photos after the basic menu is accurate.
3. Import, then review
In MenuPlzz, create and verify your account, set up your store and activate the trial. Add items manually or try AI menu import. Treat extracted text as a draft: compare each price, item name and category with the original. Review dietary tags with the kitchen instead of relying on a model to determine ingredients.
4. Test the guest experience
Open the public menu on a phone. Check that descriptions are readable, size prices are correct and unavailable dishes are clearly marked. Try searching for an item and using a dietary filter. Ask someone unfamiliar with your menu to find a drink and a snack without your help.
5. Print and scan before rollout
Download the QR code from the dashboard. Leave a clear white border around it and use strong contrast. Print one table card first and scan it with different phones in the lighting where guests will use it. Do not stretch, crop or cover the QR with decoration.
6. Assign an update owner
Choose who changes prices and marks dishes sold out. Keep a printed fallback for guests without a suitable phone or connection. Add the same menu link to your café website and social profile, and check your subscription expiry date before rolling out printed codes to every table.